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This privacy notice explains how Front Runner Events (we or us) of 11 Axis Court, Mallard Way,

Swansea, SA7 OAJ collects, stores and uses your personal information.

We are the data controller of your personal information.

If you have any queries about this privacy notice or wish to exercise any of the rights mentioned in it,

please contact our Data Protection Officer, either in writing at 11 Axis Court, Mallard Way, Swansea,

SA7 OAJ or via email at [email protected].

 We use personal information about you in the following ways:

Your personal information may be converted into statistical or aggregated data which cannot be used

to re-identify you. It may then be used to produce statistical research and reports. This anonymised

data may be used in all the ways described in this privacy notice.

 We collect the following information from you:


 If you do not provide us with the personal information we need, we may be unable to provide you with

our services or we may be unable to process your application to enter into any of our races.

 We will generally collect your personal information directly from you.

 We may use your home address, phone numbers and email address to provide you with important


In addition, we may use your contact details to contact you to provide you with marketing information

about our other events which may be of interest to you. You will have the opportunity to opt out of

receiving such marketing information when you first provide your details to us, and you can change

your mind at any time by contacting our Data Protection Officer.

 We are required under data protection legislation to explain our legal grounds for processing your

personal information.

The legal grounds that are relevant to us are:

Processing which is necessary to perform our contract with you. We use this ground for:

administration, organising and running our events.

Processing which is necessary to comply with our legal obligations. We use this ground for:

Processing which is necessary for our own legitimate interests where these interests are not outweighed by any prejudice to your rights and freedoms. We use this ground for:

Processing with your consent. We use this ground for:

that; and

or if you are a vulnerable customer (and it will be explained to you when we ask for that explicit

consent what purposes, sharing and use it is for).

Processing which is for a substantial public interest under laws that apply to us where this help us to meet our broader social obligations. We use this ground for:

As we explain above, much of what we do with your personal information is not based on your consent.

Instead, it is based on other legal grounds. For processing that is based on your consent, you have the

right to withdraw your consent at any time. You can do this by contacting us using the details above.

The consequence of withdrawing your consent might be that we cannot send you some marketing

communications or that we cannot take into account special categories of personal data such as about your health (but these outcomes will be relevant only in cases where we rely on explicit consent for this).

We may share your personal information with:

Some of the information you provide to us may be transferred to, stored and processed by third

party organisations which process data for us and on our behalf. These third parties may be based (or store or process information) in the UK or elsewhere including outside of the EEA. As with many

organisations, these third parties may include third party IT platforms (including cloud-based

platforms), suppliers of administrative and support services and suppliers of other specialists


We have appropriate security measures in place to prevent personal information from being

accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal

information to those who have a genuine business need to know it. Those processing your

information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

You should tell us without delay so that we can update our records. The contact details for this purpose are [email protected].

We will generally hold your information for a period of seven years in line with regulatory requirements.

In some circumstances, we may keep your information for longer than this, for instance where we are

required by law to do so.

You have the following rights under current data protection legislation:

If you are unhappy with the way that we are handling your personal information, please contact our

Data Protection Officer in the first instance and we will try to resolve your complaint. However, you do

also have the right to complain to the Information Commissioner’s Office, which is the regulator for data

protection laws:

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